Privacy Policy
Your rights. Our responsibilities
General
How do we use your data & what legal bases do we rely on?
People Intelligence Singapore Pte. Ltd. respects the privacy of users and visitors to its website. This Privacy Policy describes how People Intelligence Singapore Pte. Ltd. (“Omni HR”, “Omni” “we”, “our” or “us”) collects, stores, uses and discloses data. It also describes your rights with respect to your data.
Please read this Privacy Policy carefully and make sure that you fully understand it. You are not legally required to provide us with any of your personal data, and may do so (or avoid doing so) at your own free will. If you do not wish to provide us with your personal data, or to have it processed by us or any of our services providers, please simply do not visit or interact with our Sites, nor use our Services. You may also choose not to provide us with “optional” personal data (i.e. “not required” fields on forms), but please keep in mind that without it we may not be able to provide you with the full range of our Services or with the best user experience when using our Services. By using our Sites or Services, you are expressly consenting to our collection, processing, storing, disclosing, using and handling of your data as set forth in this Policy now, and as amended by us from time to time.
When we use the term “personal data” in this Privacy Policy, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an individual. It does not include aggregated or anonymized information that is maintained in a form that is not reasonably capable of being associated with or linked to an individual. We will not process any special (or sensitive) categories of Personal Data or Personal Data relating to criminal convictions or offences except where we are able to do so under applicable legislation or with your explicit consent.
How we use your data
Legal basis
For providing you with Services
Administering your account (including when you subscribe and sign-up to any of our Services), evaluating and assessing the needs of your business to suggest suitable Services and respond to service requests, questions or concerns, enabling your transactions with other users when you use our Services, to prevent or respond to any misuse of our Services or Applications or any violations
We process your Personal Data for these purposes based on our legitimate interests or a third party’s legitimate interest to ensure we provide our Services in an effective, safe and efficient manner. Where we process your Personal Data for administering your account, or to the extent necessary to collect subscription fees, we do so for the purposes of our contract with you.
For recruitment
When you apply for an open position by either populating / filling the application form, by email or by hard copy and whether submitted directly by you or by a third-party recruitment agency on your behalf, we will use such data to evaluate you for any open positions.
Where we use your Personal Data for recruitment purposes, it will be in connection with us taking steps at your request to enter into a contract we may have with you or it is in our legitimate interest to use personal data in such a way to ensure that we can make the best recruitment decisions. We will not process any special (or sensitive) categories of Personal Data
For recruitment
We and our authorized Service Providers (defined below) maintain, store and process personal data in Singapore and other locations as reasonably necessary for the proper performance and delivery of our Services, or as may be required by applicable law.
Omni headquarters are in Singapore. While privacy laws vary between jurisdictions, Omni, its affiliates and Service Providers are each committed to protect personal data in accordance with this Privacy Policy, customary and reasonable industry standards, and such appropriate lawful mechanisms and contractual terms requiring adequate data protection, regardless of any lesser legal requirements that may apply in the jurisdiction to which such data is transferred. Wherever your personal information is transferred, stored or processed by us, we will take reasonable steps to safeguard the privacy of your personal information. These steps may include implementing standard contractual clauses where recognized by law, obtaining your consent, or other lawful means of transferring personal information.
Data Retention
We may retain your personal data for as long as it is reasonably needed in order to maintain and expand our relationship and provide you with our Services and offerings; in order to comply with our legal and contractual obligations; or to protect ourselves from any potential disputes (i.e. as required by laws applicable to log-keeping, records and bookkeeping, and in order to have proof and evidence concerning our relationship, should any legal issues arise following your discontinuance of use), all in accordance with our data retention policy and at our reasonable discretion. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of such data, the potential risk of harm from unauthorized use or disclosure of such data, the purposes for which we process it, and the applicable legal requirements. If you have any questions about our data retention policy, or wish to inquire about your personal data in our possession or request the deletion of any personal data that you have submitted to us, please contact us at support@omnihr.co
Your rights
We provide you the ability to exercise certain controls and choices regarding our collection, use and sharing of your information. In accordance with applicable law and subject to the terms of this policy, your controls and choices may include:
- Right to obtain information about the clarity of identity, the basis of legal interests, the purpose of the request and use of personal data, and about our accountability;
- Choosing whether to receive from us offers and promotions for our products and services, or products and services that we think may be of interest to you;
- Controlling targeted advertising from many ad networks and partners; data exchanges; and marketing analytics and digital advertising and marketing service providers;
If you wish to exercise your privacy rights under applicable law (including the EU or UK GDPR or the California Consumer Privacy Act (CCPA)) – such as (each to the extent applicable to you under the laws which apply to you) the right to know/request access to (specific pieces of personal data collected; categories of personal data collected; categories of sources from whom the personal data was collected; purpose of collecting personal data; categories of third parties with whom we have shared personal data), to request rectification or erasure of your personal data held with Omni, or to restrict or object to such personal data’s processing (including the right to direct us not to sell your personal data to third parties now or in the future), or to obtain a copy or port such personal data, or the right to equal Services and prices (e.g. freedom from discrimination) – please contact us by email. If you are a GDPR-protected individual, you also have the right to lodge a complaint with the relevant supervisory authority in the EEA or the UK, as applicable.categories of sources from whom the personal data was collected; purpose of collecting personal data; categories of third parties with whom we have shared personal data), to request rectification or erasure of your personal data held with Omni, or to restrict or object to such personal data’s processing (including the right to direct us not to sell your personal data to third parties now or in the future), or to obtain a copy or port such personal data, or the right to equal Services and prices (e.g. freedom from discrimination) – please contact us by email. If you are a GDPR-protectedcategories of sources from whom the personal data was collected; purpose of collecting personal data; categories of third parties with whom we have shared personal data), to request rectification or erasure of your personal data held with Omni, or to restrict or object to such personal data’s processing (including the right to direct us not to sell your personal data to third parties now or in the future), or to obtain a copy or port such personal data, or the right to equal Services and prices (e.g. freedom from discrimination) – please contact us by email.
