Pitching HR Software – Why Your Boss Or Stakeholders Can’t Say ‘NO’

15 September 2022

6 min read

Lynette Teo
Lynette Teo

Are you constantly bogged down with paperwork that follows all your HR processes? Stop using spreadsheets just to track the time of your employees, nor chase after an employee for a single signature or a document. All you need to do is to adopt HR software!

And to move ahead with this process, you will need to convince your company CEO to invest in one.

Major decision-makers within the company are busy people. So it’s important to jump right into it during the presentation. Start by addressing urgent problems that reflect the need for HR management software. This will help you capture their attention!

Focus on addressing the business’s actual needs and how its needs and requirements are met. Secondly, point out the benefits of using HR software. It helps the leadership team to understand the positive impact that HR management software will have on the company. 

Let’s look at the key points to include in your presentation.

Things That A CEO Might Look For

When you can choose to pitch your HR software to any top-level executive, here is a list of a few things that a CEO might want to see in your presentation.

#1 Cost-benefit analysis

When you start with your pitch, be mindful that management are results-driven people and they care a lot about the ROI. 

So, instead of just listing out the benefits of HR software, think about the management concerns such as the cost impact, and explain the potential ROIs that come from implementing HR software. 

Or you can choose to have your preferred solution provider cover this part of the presentation.

#2 Data security

One of the main reasons, you need to explain to your boss, is the availability of high-level security. 

HR software can help you keep track of data, with end-to-end encryption in the system. With cyberattacks and ransomware on the rise, one of the primary concerns of businesses worldwide is the assurance that their data will not be compromised or lost.

#3 User friendliness

“Is the HR software easy to operate?”

This is one of the most common questions asked by businesses. Given that the software would be rolled out to every employee in the company, it needs to be easy enough so that everyone has a positive experience using it instead of creating additional problems for the business. 

In addition, get the chosen solution provider to do a demo session to stakeholders and decision-makers in your company. For example, showcase how easy it is for HR to track time off and other HR functions. 

#4 Technical support

Other things that stakeholders will look for would be the implementation period and whether pre and post-implementation support would be provided by the solution provider. It is important to get this information ready before the pitch.

#5 Cater to needs and requirements

Does your HR software meet the requirements of the company? Is it customizable and scalable? Is it able to integrate with pre-existing systems? 

Well, these are some of the questions you can start addressing in your pitch. In addition, provide a few software comparisons, and show why you end up choosing that HR software. You can include case studies of similar businesses like yours to show how productivity and efficiency increase after having HR software. 

In the next section of this article, we will address how HR software can help resolve your HR problems.

How Can HR Problems Be Solved With HR Software?

  1. Automate HR Workflows

By automating your HR processes, you can eliminate human errors that usually occur during manual inputs. After the one-time setup is done, you can use HR software for various workflows, such as recruitment or onboarding. There’s no need for HR to execute the same steps over and over again. Saving them time to focus on more strategic tasks. 

  1. Focus on Increasing Employee Satisfaction

Simplify the process and provide your employees with online access to information through HR software. Be it an individual employee, or a manager, you can have hierarchical permissions for the access. 

With a self-service portal, employees can retrieve information i.e. payslips or update their personal information without having to go through HR. This transparency improves the business’s overall efficiency and boosts employees’ confidence. When employees are satisfied with the work culture, they are more likely to stay with the organization for a longer period.

  1. Embed Data Analytics in Regular HR Functions

Stay updated and have a quick overview of performance, and run reports in minutes with the performance reports processed by HR software. Track everything from recruitment to employee performance. With these data insights, you can make more informed decisions. 

  1. Save Time for HR to Handle Strategic Functions

According to research conducted by McKinsey and Co., on average the HR department spends 60% of the time on operational and transitional management. 

In comparison, businesses with HR software only spent 40% of their time on manual tasks. This shows that HR software helps HR direct its time towards more strategic operations.

  1. Plan – Plan – Plan: A Lookout for the Future

HR software offers a wide range of features. And these features can help your team to grow. So, when your team develops the business proceeds in similar steps!

HR software is designed for modern businesses that are looking to improve their efficiency. With its wide range of features, it can cover every function of the HR department and streamline manual and error-prone processes.

How HR Software Impacts the Business?

After you provide the basics of HR software and the key points of the brief, get down to the real deal! Explain to your CEO how HR management software can be a game changer for the company. 

Mention the key HR functions that your software will help you with.

Applicant Tracking

  • Secure the best talents in the market
  • Stay away from recruitment inefficiencies
  • Meet your recruitment goals with easy screening

Performance Tracking

  • Easy to track and define goals with an HR software
  • Get detailed analytics reports

Time Off and Holiday 

  • Eliminate the need for back-and-forth email correspondence 
  • Manage leave and time off requests with ease
  • Ability to coordinate work schedules within departments

Document Sharing

  • Let employees receive and upload documents 
  • A centralized document-sharing system allows for easy access
  • Send, upload and download forms as and when it is needed
  • Minimize the legal liability by keeping documents confidential

Apart from the above-mentioned features, you need to keep in mind that when it comes to the management team, numbers speak more than words. Focus on showing the ROI on productivity, time and cost savings.


Freeing your own time as an HR can allow you to spend time strategizing. Try to indulge your boss in this vision, the vision of making use of HR software to improve processes and drive better decision-making.

Key points and the benefits mentioned above should be enough to spur the conversation in your boss’s head about the need for HR software in the organization. However, it may require some follow-up to do, on your part. 

Here at Omni HR, we offer a 14-day free trial for businesses. It is a perfect opportunity to see how much HR software will impact your business’s growth.

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