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Human Resource Management has changed in many ways over the last years and one of the major changes is the introduction of HR management software. The Asia Pacific core HR software market is projected to grow at a CAGR of 8.0% during the forecast period from 2023 to 2030.

HR software is a suite of digital tools developed to automate workflows related to various aspects of HR functions. Most human resources solutions offer a single platform from which HR professionals, managers, and employees are allowed access to various tools, HR software features, and functionalities.

If you’re thinking of choosing an HR software for your business, this guide provides you with all the key HR software features that you should consider for your HR system requirements.

1. Applicant Tracking System (ATS)

The main HR software features include a tracking system referred to as ATS, which can simplify the recruitment process, manage job applications, track candidate progress, and the organizing of resumes used in recruiting. This feature within this human resource management software allows for easy identification of qualified candidates and can save time in hiring. The ATS is important for meeting HR system requirements by ensuring a non-disruptive yet efficient recruitment workflow.

2. Onboarding

Onboarding is also another one of the key HR software features, helping new hires to smoothly transition into the company. It automates the collection of onboarding documents and training, providing an easy way for recruits to settle down and get to know the people and policies of the company better. An effective onboarding process is one of the powerful features of a human resource information system, where increased retention and satisfaction among the workforce are guaranteed as it formally indoctrinates them into the company culture and expectations of the company.

3. Performance Management

Performance management systems in HR software allow for goal setting, evaluations, and feedback. It comes in handy in tracking the performance of your workforce and finding out how to improve. HR tools that have integrated this feature into their HR management software, will be able to foster a growth culture that aligns individual performance with the goals of the company.

An example is a retail company that is able to use this HR software feature to conduct quarterly reviews, where managers and employees collaboratively set objectives, provide feedback and create employee development plans.

4. Time and Attendance

Another core feature of human resource information systems is time and attendance. This feature automates the tracking for working hours, shift management, and leave. This HR software feature ensures compliance with labor laws and assists in payroll management more accurately. Indeed, this feature remains an indispensable requirement for any HR system to ensure efficiency and accuracy regarding the management of its workforce.

Additional resource: HR’s Annual Leave Planner Template

5. Payroll

Payroll management is one of the key HR software features. It helps in automating salary calculations and performing automatic tax deductions. This feature will reduce errors and save time, which is an indispensable part of HR management. The payroll feature fulfills the requirements of an HR system in maintaining employee satisfaction, and ensuring compliance with payroll and tax regulations.

6. Employee Data Management

Employee information management refers to the basic function of storing all employee data in a unified system. With this HR software feature, the company can locate any employee's contact, position, or performance history in an efficient and timely manner. This function in the human resource management software ensures that records are always accurate, allowing for better decision-making and compliance.

7. Benefits Administration

Benefits administration is a feature that allows employers to make handling the benefits of employees easier, including health insurance and retirement plans, among many others. This feature helps in clearly indicating the fringe benefits to be administered to employees so that effective choices may be made. This also forms one of the features in human resource management software to improve employee satisfaction and assist in retaining top talents.

8. Reports and Analytics

Reports and analytics provide insights into various HR metrics such as turnover rates, employee satisfaction, and performance trends. This feature enables data-driven decision-making and strategic planning. It is one of the major features of human resource information systems, and it helps HR professionals identify patterns and informs them in making improvements in HR practices.

9. Employee Self-Service Portal

An employee self-service portal is an HR software feature where employees have the autonomy to amend their personal information, print pay slips or apply for leaves. This reduces the administrative load on HR while increasing employee engagement. This feature is one of the most important features of HR software, thus enabling transparency and efficiency within the organization.

Bonus features

In this section, let's look at some of the bonus features that can make human resources management software a truly worthy addition. These features add to the key HR software features and will make your HR system more robust and effective.

1. Learning and Development (L&D)

Learning and development features complement HR management software in ways that reinforce employee development. For example, an HR software with built-in learning and development modules allows employees to take up online courses or training modules that help build skills and further their career.

This feature contributes to improving employee morale and further aligns the development of employees with organizational objectives. Furthermore, it signals to employees that the organization values their growth and development, boosting engagement and loyalty.

2. Employee Engagement Tools

Some features of the human resource information system provide employee engagement tools with the overall aim to keep the workforce motivated. This may comprise employee surveys, feedback systems, and recognition programs.

For example, organizations may use HR software to get feedback from employees through pulse surveys. With these insights, the HR team can then make targeted improvements to foster a more positive workplace environment.

3. Compliance Management

Another bonus HR management software feature is compliance management. Compliance management ensures that your organization stays on track with labor laws and industry regulations. With an HR software, companies can significantly reduce potential legal conflicts as it notifies the HR team of any regulatory or policy changes that impact business operations.

4. Mobile Accessibility

Mobile accessibility is one of the modern HR system requirements that enable employees and managers to have access to the HR software, regardless of location. Employees can easily access pay slips, submit expenses or apply for time off right from the mobile application. This feature significantly enhances convenience and flexibility, allowing processes to operate without restrictions from an office environment.

5. Integration Capabilities

Integration capabilities are an essential feature in HR management software; they ensure that your HR system works in tandem with other or existing software. For example, relevant data can seamlessly integrate into the appropriate HR systems and integrations, minimizing the need for manual entry and significantly reducing inefficiencies and inaccuracies.

6. User-Friendly Interface

The HR software should also have an user-friendly interface that allows all employees to get used to the software in a short timeframe. An intuitive design helps minimize the learning curve, therefore increasing adoption rates.

For example, a simple dashboard with clear navigation can make it easy for employees to get the information they need without extensive training. This also saves time and helps less tech savvy employees to navigate and complete employee-related responsibilities.

Empowering Your Team With HR Software

Omni frees HR teams from administrative cycles by automating the entire end-to-end employee lifecycle — from recruitment and onboarding to employee engagement and payroll — allowing you to redirect your time to strategic work that drives business growth.

Powering Asia’s fastest-growing, modern companies, Omni scales alongside your company so you can customize and leverage the system to meet your business exactly where you are — as well as where you’re going.

With a full suite of modules to support every aspect of your business, Omni’s platform offers an intuitive and fully customizable platform that integrates with your team’s favorite tools for a seamless and timely adoption.

To learn more, book your product tour with our team today!

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