Best HRMS Systems for Singapore

Simplify HR work

HRMS helps streamline administrative tasks by automating routine processes and centralizing data. This allows HR professionals to focus more on strategic initiatives rather than manual paperwork.

Build an employee-centric workplace

Modern HRMS Singapore platforms provide employees with user-friendly interfaces, self-service portals, and mobile accessibility. This enhances employee experiences by making it easier for them to manage their HR-related tasks and access important information.

Drive business transformation with HR tech

HRMS provides valuable insights through data analytics, which can inform strategic business decisions. By integrating HR systems with other enterprise systems, organizations can improve overall performance and achieve better talent management outcomes. This helps drive business transformation by aligning HR strategies with broader organizational goals.

Payroll integration with Singapore’s CPF and tax regulations

An integrated HRMS with payroll features offers valuable solutions for Singapore businesses dealing with the country's unique payroll requirements. This type of system automatically handles the complex CPF calculations that vary based on employee age, citizenship, and salary level. 

It also manages the different tax structures for residents and non-residents while preparing the mandatory IR8A forms without manual intervention. These systems can connect directly with government platforms like the IRAS Auto-Inclusion Scheme for seamless reporting.

Employee self-service portals and mobile accessibility

Modern HRMS Singapore solutions in Singapore offer employee self-service portals that empower employees to access their own HR-related information. Through mobile-friendly apps, employees can view and download pay payslips, tax forms, and CPF contributions; apply for leave and check leave balances; update personal details such as bank account and emergency contact information; and clock in and out using mobile attendance tracking. For HR teams, these features reduce administrative workload, improve transparency, and enhance employee satisfaction.

Omni’s employee self-service portal empowers employees to swiftly submit leave requests and expense submissions, automatically routing to the appropriate managers with customizable approval workflows. And our user-friendly mobile application allows for on-the-go approvals and communication, so you can manage leave balances and employee benefits from anywhere. 

Leave management and attendance tracking

Leave and attendance management are crucial for Singapore businesses, especially with diverse work arrangements such as shift-based schedules, flexible hours, and remote work. A top HRMS Singapore system like Omni allows businesses to automate leave entitlements according to MOM's leave policies, including annual leave, sick leave, maternity/paternity leave, and childcare leave. 

Recruitment and onboarding features

HRMS platforms streamline talent acquisition and employee onboarding with AI-powered tools that automate job postings across multiple platforms, allow applicants to submit digital resumes and track their hiring status, integrate with MOM’s EP online system for work pass applications, and provide a digital onboarding checklist with e-signature capabilities for employment contracts and company policies. 

These features help Singaporean companies like Endowus reduce hiring timelines and improve candidate experience.

"[With Omni], we've been able to reduce our onboarding time from one week to three days." 
— Arissa Wong, People Operations at Endowus

Learn how: Endowus achieves 40% faster onboarding with Omni

Performance and learning management systems

HRMS systems Singapore often include performance and learning management modules that help businesses evaluate and upskill their workforce. Key capabilities include 360-degree performance reviews, customizable KPI tracking, and automated goal setting with progress monitoring. 

The system integrates with SkillsFuture Singapore (SSG) initiatives, allowing companies to provide employees with government-subsidized training programs, and offers AI-powered training recommendations based on employee roles and career aspirations.

Reporting and analytics for compliance and decision-making

HRMS systems Singapore like Omni provide customizable reports and real-time analytics to help businesses make data-driven HR decisions. They generate insights on workforce demographics, payroll trends, tax filings, CPF contributions, and foreign worker levies, ensuring compliance with Singapore’s regulations.

“Our attrition has reduced by 20% since implementing Omni, and our recent employee survey highlighted that our employee net promoter score grew by double digits within a year.”
— Tengku Mohaizad, Group Head of HR Asia, Inspire Brands Asia

Read more: Inspire Brands Asia boosts employee retention with Omni 

1. Usability

This refers to how easy, efficient and satisfying HR software is to use. It should be able to save users time and reduce friction. For HRMS Singapore software, good usability would look like this:

• Clear menu structures that help employees find benefits information, time-off requests, and personal data without training.
• Streamlined workflows that complete common HR tasks in just a few clicks.
• Role-appropriate dashboards showing relevant information for different users.
• Mobile accessibility for employees and managers to handle HR tasks on any device.

• Effective search functionality to quickly find employee records or HR policies through a prominent search bar.

2. Compliance

Singapore has a robust framework of employment laws, including the Employment Act, the Central Provident Fund Act, the Workplace Safety and Health Act, and the Personal Data Protection Act (PDPA). Non-compliance can lead to hefty fines, legal action, and even imprisonment. HR-compliant software plays a vital role in simplifying compliance, enhancing efficiency, and mitigating risks.

Read next: How HRIS Supports Compliance and Risk Management for FinTechs

3. Customization and flexibility

HR leaders and decision-makers should prioritize an HRMS Singapore software that offers robust customization and flexibility capabilities. Every company has its own distinct workflows, policies, and procedures. 

A generic HRMS might not fit these specifics, leading to inefficiencies. Customization allows the software to mirror a company's exact processes. As a company expands, its HR needs to evolve alongside. Flexibility ensures the HRMS Singapore can scale alongside the organization, accommodating increased data and complexity.

4. Integration capabilities

The HRMS software you choose should be able to seamlessly integrate with various systems, including payroll, applicant tracking systems (ATS), enterprise resource planning (ERP) software, and government portals like IRAS and CPF. Integration automates data flow between different systems, reducing manual data entry and eliminating repetitive tasks.

5. Customer support

Look for software that provides customer service during Singapore business hours with an understanding of the local context. Check online reviews to assess its reliability. They should also offer multiple support channels, such as email, phone and live chat. 

Omni’s award-winning support team is readily available to guide you through necessary software updates, resolve issues, and ensure compliance with regulatory requirements according to your timezone, so that you can focus on your business and initiatives that truly matter. 

Subscription-based models (monthly or yearly)

Most HRMS Singapore is offered as a Software-as-a-Service (SaaS) subscription, typically costing businesses between $5 and $20 per employee monthly, based on feature sets. This SaaS model provides scalability, allowing companies to adjust software usage with their growth.

Per-employee pricing

Paying for HRMS system Singapore per employee makes sense when your number of employees changes a lot. If you have busy and slow seasons or hire people for short projects, you only pay for who's working at that time. This saves you money when you have fewer employees.

Also, if your company is growing fast, this type of pricing is good. As you hire more people, the software cost goes up slowly with you. You don't have to pay a big fee all at once. Plus, you can usually pick only the software features you need and add more later as you grow. This keeps costs down when you're small and lets you get more tools when you're bigger.

Flat-rate pricing

The flat-rate price for HR software means you pay the same amount every month, no matter how many employees you have. This works well if your company's size stays pretty much the same. You'll know exactly how much you're spending, making budgeting easier. Small businesses often like this because it's simple and helps them keep costs predictable.

This pricing is also good if you only need the main features of the HR software. You don't have to pay extra for things you won't use. It simplifies things, so you don't have to track employee numbers for billing, and you avoid surprise costs.

Essentially, the cost of HRMS Singapore varies significantly. This price difference stems from several factors, including the size of your company, the specific features and capabilities you require, how the software is deployed (e.g., cloud-based or on-premise), and the ongoing maintenance and support provided. Therefore, it is important to understand your company's needs and the different options available before making a decision.

What to look for:

• Hidden costs (implementation, training, maintenance): Always look for hidden costs. Some HR software charges extra for add-ons, support, or more users. Ask about these fees upfront to avoid surprises.
• Additional modules or features that might incur extra charges: Clarify if features like advanced analytics, performance management, or specialized reporting come at an additional cost. Understand the pricing structure for each module you might need in the future.
• Flexibility as your company grows (scalability and pricing tiers): Ensure the software can scale with your business. Check if the vendor offers flexible pricing tiers that accommodate increasing employee numbers or evolving needs. Also evaluate the software's ability to handle increased data volume and user activity as your company expands.

Find the perfect pricing plan for your business!

Omni HR

Omni HR is an all-in-one human resource management platform designed specifically for businesses in Asia, including Singapore. It simplifies and automates HR processes, enabling companies to focus on growth while ensuring compliance with local regulations. With features tailored to the region and a user-friendly interface, Omni HR helps businesses optimize employee management, streamline workflows, and enhance productivity.

Payroll management

‍Omni offers a global solution tailored for Singaporean businesses. Our expert support and multi-country payroll features help you manage your distributed workforce efficiently, ensuring compliance with local laws and regulations in 190+ countries and 10+ languages.

With dedicated payroll experts across the region and built-in calculators for country-specific requirements such as Singapore’s CPF, Omni helps support multi-country payroll operations with proactive updates on regulatory changes.

Employee performance monitoring

Omni’s customizable performance review feature allows managers to design performance review templates to apply to various employee performance assessments, track employee submissions, and derive critical insights to drive business decisions all on one centralized platform. Pre-set performance review templates further guide teams on how to write a performance review. 

Our automated system helps managers schedule reviews, track submissions, and send reminders to ensure a complete review cycle without the administrative burden. 

Employee self-service 

Our employee self-service portal empowers employees to submit their time off requests, which are automatically routed to the appropriate manager thanks to customizable approval workflows. Omni also seamlessly integrates with your team’s favorite work tools, such as Slack, enabling managers to manage time off approvals with a simple push of a button. With automated calculations, employees and managers can easily view leave balances in real-time and track how many vacation days they have left without having to go through HR. 

Paired with our user-friendly mobile application, managers can approve and communicate on-the-go, making leave and benefits management easier than ever.

Key Features

• Comprehensive HR management: Covers hiring, onboarding, payroll, leave management, performance reviews, and employee records in one platform.‍
• Tailored for Asian businesses: Supports multi-language functionality and ensures compliance with local tax and labor laws.‍
• Automated workflows: Customizable workflows for leave requests, approvals, performance reviews, and other routine tasks.‍
• Cross-border payroll support: Built-in local tax calculators, statutory reporting, and multi-currency payroll processing for multinational purposes.‍
• Data insights and reporting: Provides actionable insights through automated graphs and reports for better decision-making.‍
• User-friendly interface: Intuitive design ensures quick adoption without extensive training.

Pricing 

• Free trial for 7 days
• Essential plan: USD3 per employee/month
• Growth plan: USD 7 per employee/month
• Pro plan: USD 9 per employee/month
• Custom pricing based on specific requirements

Workday

Workday is a robust cloud-based HR and finance platform for midsize to large enterprises. It combines HR, payroll, talent management, and analytics into one system, known for its real-time insights, seamless integrations, and user-friendly interface.

Key Features 

• Human Capital Management (HCM) for core HR functions
• Payroll and benefits administration
• Skill-based recruiting and employee development tools
• Advanced analytics for real-time workforce insights

Pricing

Custom pricing based on business requirements; typically suited for larger enterprises.

Quick HR

This HRMS Singapore streamlines HR processes for businesses. It offers end-to-end HR solutions with a focus on compliance with local labor laws and data protection standards.

Key Features

• Workforce management
• Leave management
• Payroll management
• Performance management
• Time & attendance
• Analytics and reporting

Pricing: 14 day free trial, starts at USD 2 per user per month

Swingvy

Swingvy is an HR software solution that aims to simplify human resources management for businesses.

‍Key Features: 

• Full-suite HR management system
• Built-in payroll software
• Leave management
• Time and attendance 
• Employee self service
• Online and mobile app

Pricing: free trial available, USD 11 per user/month, custom-based pricing based on specific requirements.

BambooHR

BambooHR is a user-friendly, cloud-based HR software designed primarily for small to medium-sized businesses. It focuses on hiring, onboarding and employee data management. 

Key Features:

• Applicant tracking system (ATS) for recruitment.
• Employee records management and self-service portals.
• Performance review tools to enhance workforce development.
• Time-off tracking and reporting.

Pricing: Custom pricing based on company size; free trial available.